CASE STUDY

Strategic Bid Design and Execution Amid Industry Transformation

Summary

In early 2025, a mission-driven, community-integrated recycling processor faced a defining inflection point. A new province-wide model was replacing legacy contracts with a centralized, performance-based framework – restructuring how value would be evaluated, funded, and delivered. For our client, this wasn’t a compliance shift. It was a complete redesign of market access – and a risk to the social enterprise model sustaining over 400 adults with intellectual disabilities each year.‍

focus areas

Challenge

We weren’t just asked to help them compete for their role in a future they didn’t choose. We helped them: • Recast operational strengths as strategic differentiators • Position ESG as system-enabling value, not a side benefit • Architect a submission aligned to scoring, capital confidence, and negotiation leverage • Align board and executive leadership on risk, investment posture, and future operating strategy

Solution

Designed to Win. Built to Align. Positioned to Lead.

Using our proprietary access to InTensionAI’s RFx Intelligence Engine, and unique stakeholder-modeling methods, we:

  • Designed a Strategic Response Architecture tied to scoring logic and trust signals
  • Reframed local, community impact, highly experienced positioning as strategically essential to the customer, quality and reliability-driving, low-risk, ESG-reportable, and audit-ready
  • Embedded flexibility through tiered pricing, conditional capital rollouts, and delivery scenarios

Results

  • Final score: 30/30 – full alignment with RFx criteria, 100 NPS® score
  • Response described as “exemplary” and “outstanding” by Board, Executive and other evaluators
  • A negotiation-ready platform – not just a bid – protecting mission-critical operations and positioning the client as indispensable in the new system

This wasn’t about responding to an RFx. We led with vision. Surfaced critical questions. Sourced data no one else was gathering. Designed something credible, investable, and future-focused – enabling strategic relevance in a system undergoing seismic change.

Case Study

Strategic Bid Design and Execution Amid Industry Transformation